Manage Work Better With Best Online Kanban Tools

A Kanban tool helps you track tasks, manage workflows, and stay organized using a visual board where tasks move through stages.

Kanban boards can used for managing a content calendar or juggling projects. It’s a flexible system for teams, solo users, and businesses.

That’s why many platforms now offer built-in Kanban features, including Zoom, Teams, and Google Meet. However, these options may lack the advanced features, automation, and flexibility you need.

If you need more control over your workflow, a dedicated online Kanban tool is the better choice. Now, keep reading to explore!

Edraw.AI: All-in-One AI-Powered Tool for Visual Collaboration

Edraw.AI simplifies project management with its AI-powered tools. It allows teams to collaborate and present their work on an infinite canvas. You can drag and drop cards across the Kanban board, track progress, and define deadlines. This online Kanban tool includes built-in templates and customization options for different projects.

Use Case

Ideal for teams that need an easy-to-use tool to create various diagrams and an all-in-one solution for project management.

Why You Will Love It

Here are the features of Edraw.AI Kanban tools:

• Set filter conditions such as priority, status, and user for horizontal and vertical listings.
• Real-time collaboration with reactions and comments.
• Attach files and images on the Kanban board.
• Export Kanban board in different formats like image, PDF, presentation, and Excel.

Pricing

Try Edraw.AI for:

• Available in a free plan
• Pro plan: $7.90 monthly
• Unlimited plan: $9.90 monthly

Rating

Product Hunt: 4.9 out of 5 (193 user reviews)

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Miro: Kanban Tool Built for Connected Workflows and Project Management

Miro combines Kanban boards with an interactive whiteboard. Teams can organize tasks, visualize project stages, and add text using AI for better context. The interface supports sticky notes, allowing users to easily map out workflows. This online Kanban tool integrates with popular tools like Azure, Asana, and Jira.

Use Case

Best for remote teams that need an interactive whiteboard for brainstorming and planning using Kanban methodology.

Why You Will Love It

Here are the features of the Miro Kanban tool:

• Infinite whiteboard with Kanban templates.
• Integration with project management apps.
• Explain board concepts using interactive video and audio recordings.

Pricing

Try Miro for:

• Available in a free plan
• Starter: $8 monthly per member
• Business: $16 monthly per member

Rating

G2: 4.7 out of 5 (7,551 user reviews)

Capterra: 4.7 out of 5 (1,617 user reviews)

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Kanban Tool: Workflow Management With Built-In Analytics

Kanban Tool provides metrics and analytics to improve task efficiency. It helps teams identify bottlenecks and optimize processes. This online Kanban tool interface is straightforward, allowing users to organize work without complications. Built-in time tracking and cycle time reports offer insight into team performance.

Use Case

Suitable for businesses that want real-time workflow analytics and reporting to improve their project performance.

Why You Will Love It

Here are Kanban Tool's best features:

• Its AI assistant gives recommendations for checklist items and tasks.
• Track the project's advancement using a cumulative flow diagram.
• Integrated time tracking and reporting.

Pricing

Try Kanban Tool for:

• Available in a free plan
• Team plan: $6 monthly per user
• Enterprise: $11 monthly per user

Rating

G2: 4.7 out of 5 (35 user reviews)

Capterra: 4.8 out of 5 (166 user reviews)

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Kanboard: Open-Source Kanban Solution for Development Teams

Kanboard is an open-source Kanban project management platform designed for customization. It allows developers to modify and self-host their Kanban boards. Teams with security concerns can control data storage and access. Kanboard supports users without subscription costs and works in more than 30 languages, including Japanese, German, and English.

Use Case

Great for developers or IT teams that need a flexible, self-hosted Kanban system with drag and drop feature.

Why You Will Love It

Here are Kanboard’s best features:

• Self-hosted
• No ongoing subscription fees
• Use custom filters to refine the Kanban board view and find specific items. Filter by assignees, categories, due dates, and more.

Pricing

Kanboard is a free and open-source platform.

Rating

Capterra: 4.0 out of 5 (4 user reviews)

GetApp: 4.0 out of 5 (4 user reviews)

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Microsoft Planner: Simple Kanban Solution Integrated With MS Teams

Microsoft Planner integrates seamlessly with Microsoft 365 applications. Teams can organize projects using Kanban boards and assign tasks with due dates. The online Kanban tool syncs with Microsoft Teams for better communication. Its user-friendly interface suits those familiar with Microsoft products.

Use Case

Best for organizations already using Microsoft 365 that need a Kanban project management tool integrated with MS Teams.

Why You Will Love It

Here are Microsoft Planner’s best features:

• Works with Microsoft 365 apps.
• Access your work with My Day, My Tasks, and My Plans views.
• Leverage familiar features like agile sprint planning, custom fields, and task history.

Pricing

Try Microsoft Planner for:

• Planner Plan 1: $10 per user per month, billed yearly
• Planner and Project Plan 3: $30 per user per month, billed yearly
• Planner and Project Plan 5: $55 per user per month, billed yearly

Rating

G2: 4.2 out of 5 (214 user reviews)

Capterra: 4.3 out of 5 (266 user reviews)

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Monday.com: Customizable Kanban Tool With Code-Free Automation

Monday.com offers a highly flexible Kanban board for tracking projects. Project managers can adjust workflows, set task priorities, and assign responsibilities. This Kanban software includes automation rules to reduce manual updates. Teams can monitor project progress in real time through colorful charts and dashboards.

Use Case

Ideal for teams that need a visually rich Kanban methodology for tracking and managing projects efficiently.

Why You Will Love It

Here are Monday.com Kanban software's best features:

• Custom workflows with automation options.
• See Kanban board in eight views, including timelines, Gantt chart, and split view.
• Choose from over 100 project templates to start.

Pricing

Try Monday.com for:

• Available in a free plan
• Basic: $9 per seat per month, billed annually
• Standard: $12 per seat per month, billed annually
• Pro: $19 per seat per month, billed annually

Rating

G2: 4.7 out of 5 (12,862 user reviews)

Capterra: 4.6 out of 5 (5,411 user reviews)

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Trello: Kanban Tool With WIP Limits for Better Workload Management

Trello features an easy-to-use Kanban board with a card-based system. Users can add checklists, attachments, and due dates to tasks. This online Kanban tool allows teams to track progress without complexity. Power-Ups offers additional features for customized workflows. Gain deeper project insights with Board, Timeline, and other available views.

Use Cases

Ideal for small teams or individuals who want a simple Kanban project management tool with a user-friendly interface.

Why You Will Love It

Here are Trello online Kanban tool’s best features:

• Connect with app integrations like Google Drive, Dropbox, and Zapier.
• Automate workflow with custom rules, buttons, and commands.
• Power-ups to enhance functionality and link other tools.

Pricing

Try Trello for:

• Available in a free plan
• Standard: $5 per user per month, billed annually
• Premium: $10 per user per month, billed annually
• Enterprise: $17.50 per user per month, billed annually (Estimated cost for 50 users)

Rating

G2: 4.4 out of 5 (13,666 user reviews)

Capterra: 4.5 out of 5 (23,394 user reviews)

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Wrike: Scalable Kanban Solution for Enterprise Task Tracking

Wrike is a work management platform that helps large teams manage multiple projects efficiently. It combines Kanban boards, dashboards, and Gantt charts with automation and simplified reporting. Teams can customize dashboards to track project timelines and workloads. Secure report sharing improves team collaboration.

Use Case

Ideal for enterprises that need advanced reporting and automation within their Kanban system.

Why You Will Love It

Here are Wrike online Kanban best features:

• Filter views by priority, due date, owner, or other task information.
• Custom dashboards for dividing projects into smaller tasks.
• Select from its built-in templates that use Kanban boards.

Pricing

Try Wrike for:

• Available in a free plan
• Team: $10 per user per month
• Business: $24.80 per user per month

Rating

G2: 4.2 out of 5 (3,735 user reviews)

Capterra: 4.3 out of 5 (2,757 user reviews)

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Jira: Kanban Tool With Agile Reports for Real-Time Workflow Tracking

Jira is built for agile development, providing Kanban boards alongside Scrum and issue tracking. Teams can break projects into smaller tasks and monitor progress visually. The Kanban platform integrates with CI/CD tools, making it a strong choice for DevOps teams. Custom workflows help streamline development cycles.

Use Case

Best for software development teams that need a Kanban project management tool with agile support.

Why You Will Love It

Here are the Jira online Kanban tool’s best features:

• Comprehensive bug and issue tracking.
• Agile reporting and cumulative flow diagram to see bottlenecks.
• Integration with development pipelines.

Pricing

Try Jira for:

• Available in a free plan
• Standard: $7.53 per user, monthly
• Premium: $13.53 per user, monthly

Rating

• G2: 4.3 out of 5 (6,088 user reviews)
• Capterra: 4.4 out of 5 (15,052 user reviews)

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ClickUp: Versatile Kanban System With Dynamic Workflow Views

ClickUp supports multiple project views, including Kanban, lists, and calendars. Its online Kanban tool includes built-in automation and document-sharing tools, so teams can streamline processes without switching between apps. Users can track tasks, set priorities, and collaborate in one workspace.

Use Cases

Suitable for big teams that want an all-in-one Kanban system with automation and collaboration tools.

Why You Will Love It

Here are ClickUp Kanban’s best features:

• Multiple project views for flexible management.
• Control the number of tasks in each stage with WIP limits.
• Built-in chat, docs, and collaboration tools.

Pricing

Try ClickUp for:

• Available in free forever plan
• Unlimited: $7
• Business: $12

Rating

• G2: 4.7 out of 5 (10,037 user reviews)
• Capterra: 4.6 out of 5 (4,398 user reviews)

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What To Consider When Choosing the Best Online Kanban Tool?

The best choice will depend on your workflow, team size, and the features you need. Here’s what to look for when choosing a top online Kanban tool.

Customization Options

A Kanban board should fit your workflow, not the other way around. The best tools let you customize columns, add custom labels, and share them in real time. Some even allow multiple views, like horizontal and vertical Kanban, calendar, and timeline. In that way, you can switch between different project perspectives.

Integrations

A Kanban system works best when it connects with your existing apps. The top online Kanban tools integrate with various productivity apps, so you don’t have to switch between platforms. Some even offer native automation to reduce manual work.

AI Tools

AI is changing Kanban project management by helping teams automate repetitive tasks and generate reports. Some online Kanban tools even use AI to suggest task prioritization based on workload and deadlines.

Advanced Features

Basic Kanban boards work for simple task tracking. But if you need data-driven insights, look for tools with dashboards, workload management, and reporting features. These help you spot bottlenecks, track team performance, and optimize workflows.

Ending Notes

Kanban has become a go-to method for managing projects, tracking tasks, and keeping work organized.

If you need more than a simple Kanban board, Edraw.AI is a good choice to start. It offers real-time collaboration, AI tools, and multiple diagram types beyond Kanban boards. Use it when working solo, with a team, or running a business.

You can also try each of the best online Kanban tools listed above to see what works best and then go from there.