10 Best Online Whiteboard Tools for Collaboration

Most office jobs are remote or hybrid now. You might work from home while your teammates, clients, or boss are in different places. Still, you need to brainstorm like you're in the same room.

Online whiteboard tools make it easier to collaborate and map out ideas no matter where everyone is.

Zoom and Teams have built-in whiteboards. But what if they lack space or don’t have the tools you need? And since Google Meet no longer has one, you might seek something better.

This guide breaks down the best online whiteboard tools to help you find one that works for your team.

Edraw.AI: AI-Powered Online Whiteboard for Smarter Visualization

Edraw.AI makes brainstorming and visual collaboration easier with AI-assisted diagramming. This tool automatically generates flowcharts, mind maps, and other visuals. You can customize templates for a to-do list or Kanban board, drag and drop elements, and work with teammates in real time. Its AI features speed up idea generation and organization.

Use Cases

• Tracking work progress
• Client communication
• Visual thinking
• Sprint planning
• Brainstorming new product features

Edraw.AI online whiteboard is perfect for:

Why You Will Love It

Here are some of the reasons to use Edraw.AI:

• An all-in-one collaborative platform that supports more than 210 drawing types.
• Place sticky notes, insert links, leave comments, and create tables. Or draw using different pens, highlighters, or markers.
• Present ideas using the interactive demo or slideshow mode.

Pricing

Get Edraw.AI for:

• Free plan: 500 AI tokens and access to 100 templates
• Pro plan: $35.99 per year, including 10,000 AI tokens and access to unlimited pages
• Unlimited plan: $45.99 per year, including unlimited AI tokens, 10 GB cloud storage, etc.

Rating

Product Hunt: 4.9 out of 5 (193 user reviews)

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Miro: Digital Collaboration Platform With Interactive Whiteboarding

Miro is a popular online whiteboard tool for remote teams. It offers sticky notes, templates, and a timer for interactive meetings. The infinite canvas makes it easy to organize ideas without space limits. Communication flows better thanks to Miro’s commenting tools and integration with Asana, Jira, Trello, etc.

Use Cases

You can use the Miro online whiteboard tool for:

• Agile planning
• Remote workshops
• Brainstorming sessions

Why You Will Love It

These are some of its key features:

• Categorize sticky notes fast by tag, color, author, or selection.
• Draw as you wish with Pen, and watch them change into shapes, notes, and connection lines.
• Everyone on the team can vote, wherever they are, with the voting tool.

Pricing

Get Miro for:

• Free plan: three editable boards and app integrations
• Starter plan: $8 per month, per member billed annually. That includes unlimited boards and access to premium features like timer and voting.
• Business plan: $16 per month, per member billed annually, which includes access to 2500+ shapes.

Rating

G2: 4.7 out of 5 (7,482 user reviews)

Capterra: 4.7 out of 5 (1,616 user reviews)

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Excalidraw: Freehand-Style Whiteboard for Sketch-Based Ideas

Excalidraw feels like a real whiteboard with its hand-drawn style. It’s simple and free, and you can start without account registration. You can sketch rough ideas, draw flowcharts, and collaborate live. Excalidraw stands out as an open-source online whiteboard tool for users who prefer a casual, pen-and-paper style in brainstorming.

Use Cases

Excalidraw online whiteboard tool is great for:

• Recorded teaching lessons
• Visualize design concepts
• Casual collaboration

Why You Will Love It

Below are some of its features:

• Excalidraw offers end-to-end encryption for live collaborative sessions and presentations.
• Easily convert text, Mermaid scripts, and wireframes into diagrams and code.
• Draw attention to important details with a laser pointer.

Pricing

Get Excalidraw for:

• Free forever plan: infinite canvas and full editor access
• Plus plan: $6 per user per month, includes auto sync to the server and embeddable links

Rating

G2: 4.4 out of 5 (25 user reviews)

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Lucidspark: Virtual Whiteboard Connected to Go-To Apps

Lucidspark’s online whiteboard tool helps teams turn ideas into action through sticky notes, voting sessions, and breakout boards. It integrates with apps you may use for daily standups, like Confluence Cloud. The infinite canvas and timer feature keep brainstorming sessions productive and organized.

Use Cases

Lucidspark shines in the following areas:

• Agile development
• Strategic planning
• Mapping customer journey

Why You Will Love It

Here’s what you can do with it:

• Keep the conversation going with mentions, comments, and the chat feature.
• Store and organize all your team’s content in one central space.
• Use its AI tool to generate, sort, and summarize ideas on canvas.

Pricing

Get Lucidspark for:

• Free plan: access to features like presentation mode, freehand drawing, and commenting.
• Individual plan: $9, including 1GB of storage and premium visual activities
• Team plan: $10 per user, including touchscreen whiteboards, voting, and timer

Rating

Capterra: 4.7 out of 5 (373 user reviews)

GetApp: 4.7 out of 5 (373 user reviews)

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SmartDraw: Data-Driven Whiteboard Tool With Automatic Formatting

SmartDraw’s online whiteboard tool, an affordable solution for small businesses, specializes in professional diagrams. You can rearrange notes effortlessly while other elements shift automatically. This tool also helps enrich the diagrams without overcrowding by storing extra details in shapes for easy access.

Use Cases

Some of SmartDraw’s top applications include:

• Product management
• Sales
• Software engineering
• Process mapping

Why You Will Love It

These are some of its highlights:

• Import Jira tickets into SmartDraw and send new tasks or insights straight back to Jira.
• Automatically create diagrams from your data, including class diagrams from your code repository.
• Keep your data updated by linking SmartDraw to sources like Google Sheets.

Pricing

Get SmartDraw for:

• Individual plan: $9.95 per month, billed annually
• Team plan: $8.25 per user per month, including document control and one shared team folder
• Site plan: $5 per user per month, billed annually, including custom company theme and SSO

Rating

G2: 4.6 out of 5 (282 user reviews)

Capterra: 4.1 (113 user reviews)

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Canva: Whiteboard With Abundant Free Resources for Commercial Use

Canva’s online whiteboard combines design tools with real-time collaboration. It has an easy drag-and-drop interface, built-in free templates, and media elements. Multiple teams can draw ideas, add images, and share designs without needing advanced graphic design skills.

Use Cases

It is ideal for:

• The designer creating a mood board
• Marketing team brainstorming a new campaign
• Teachers planning an interactive lesson

Why You Will Love It

What it brings to the table:

• Drop in sticky notes, charts, graphics, and tables. Set up polls, sketch ideas, and use a timer.
• Translate text or the entire page into a different language.
• Magic Media feature turns your text prompts into images, graphics, and videos.

Pricing

Get Canva for:

• Free plan: access to over 1000 design types, templates, and AI tools.
• Canva Pro: $15 per month (one person), includes unlimited premium templates and social media content scheduling.
• Canva Team: $10 per month, per person (minimum of 3 people), including brand assets and 1 TB cloud storage.

Rating

G2: 4.7 out of 5 (4,410 user reviews)

Capterra: 4.7 out of 5 (12,382 user reviews)

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Mural: Flexible Whiteboard With an Infinite, Resizable Canvas

Mural focuses on seamless visual collaboration for agile teams. It includes sticky notes, frameworks, and real-time collaboration features. Teams can use this tool for design thinking, concept mapping, agile workflows, and remote work. You can also insert several pre-designed templates on the canvas and use the tips for better collaboration.

Use Cases

The Mural online whiteboard tool can help with:

• Workshops and training
• Engaging students in collaborative activities
• Agile product development

Why You Will Love It

Explore its standout features:

• Mural AI guides with new ideas, automatically clustering sticky notes by topic, summarizing ideas, etc.
• Ready-made templates for research, planning, prioritization, and various work styles
• Facilitate meetings with a timer, voting in private mode, or using a laser point

Pricing

Get Mural for:

• Free plan: access to three murals, a full template library, and meeting outlines
• Team +: $9.99 per member, per month billed annually, including access to Mural AI and unlimited murals for your workspace
• Business plan: $17.99 per member, per month billed annually, including advanced integrations and unlimited guests

Rating

G2: 4.6 out of 5 (1,392 user reviews)

Capterra: 4.6 out of 5 (133 user reviews)

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Microsoft Whiteboard: Simple, Built-In Canvas for Microsoft Users

Whiteboard comes pre-enabled for Microsoft 365 users and Teams. Like the other online whiteboard tools, it also has customizable templates, sticky notes, and ink drawings. It is an easy choice for businesses that want a simple digital whiteboard to brainstorm and track ideas.

Use Cases

You can leverage it for:

• Project planning and solving
• Learning, games, and workshops
• Team brainstorming

Why You Will Love It

Here’s a quick look at its features:

• See who’s working on what in real-time with Collaboration Cursors, bringing a sense of teamwork to remote collaboration.
• Reuse or set up whiteboards ahead of time for multiple Teams Meetings with the Open Existing Board feature.

Pricing

Get Whiteboard in Microsoft 365 for:

• Microsoft 365 Family: $129.99 per year
• Microsoft 365 Business plan: $6 per user per month (billed annually)

Rating

G2: 4 out of 5 (46 user reviews)

Capterra: 4.4 out of 5 (147 user reviews)

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FigJam: Dynamic Whiteboard With One-Click Sticky Note Sorting

FigJam is made by Figma and designed for product teams. It includes project templates, sticky notes, emojis, and real-time commenting. Additionally, you and your team can give feedback with audio and live chat. It is the best online whiteboard tool for UX/UI designers and developers collaborating on wireframes and workflows.

Use Cases

This is how you can use the FigJam online whiteboard tool:

• UX/UI design brainstorming
• Wireframing
• Product planning

Why You Will Love It

Some key things you can do with it:

• Let FigJam AI create diagrams and suggest icebreakers, agendas, and next steps based on your prompt.
• Play music, use a timer, and create voting options.
• Collaborate with people from other teams or companies on your files for 24 hours, no login necessary.

Pricing

Get FigJam for:

• Free plan: unlimited personal drafts and three collaborative files
• Professional plan: $5 per month, full seat. It includes sharing permissions, voting, and audio conversations.
• Organization plan and Enterprise plan: $5 full seat per month

Rating

• G2: 4.5 out of 5 (442 user reviews)
• Capterra: 4.8 out of 5 (31 user reviews)

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OpenBoard: Interactive Whiteboard With Annotation Tools for Schools

OpenBoard is an open-source whiteboard tool made for educators. It supports handwriting, annotations, and interactive teaching tools. Teachers can create lesson plans, explain concepts visually, and engage students in various modes, including the Board Mode.

Use Cases

Here’s how OpenBoard can benefit you:

• Online teaching
• Lesson planning
• Interactive classrooms

Why You Will Love It

A few things that make it great:

• It is open-source.
• You can use it with interactive whiteboards or dual-screen mode, featuring a pen-tablet display and a projector.

Pricing

Free

Rating

Capterra: 4.6 out of 5 (7 user reviews)

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What To Consider When Choosing the Top Online Whiteboard Tool?

Still can’t choose the best online whiteboard tools for your team? If your answer is yes, here are a few key factors to consider:

Interface and User Experience

How does the interface feel? You’ll want a smooth, intuitive experience. A clean and organized interface can make your sessions more productive. Some whiteboards offer drag-and-drop features, customizable toolbars, and easy-to-use templates. The simpler and more visually appealing the interface, the easier for everyone to jump in and start collaborating immediately.

Collaboration Features

Real-time collaboration is a must if you work remotely. Can team members and guests join immediately and add their ideas? Look for features like live editing, comments, and voting. These make it easier to brainstorm and work together anytime.

Security and Privacy

How secure is your data? If you're working with sensitive information, ensure the online whiteboard tool has strong security measures like encryption and secure logins. It’s essential for protecting your work and ideas.

Pricing and Plans

While many online whiteboard tools offer free versions, consider what’s included. Are the features you need locking behind a paywall? See to it that the pricing fits your budget and provides value for your team or organization.

Ending Notes

Do you have a team that already uses Microsoft Teams or Zoom? Then, the built-in whiteboard features might be all you need.

But if you’re looking for something else, like advanced features or more customization options, then the best online whiteboard tool for your team could be one of the options we’ve covered.

Each one has something you'll love, which makes team collaboration easier. So, take your pick and start your brainstorming sessions today.